RESPONSIBILITIES / AUTHORITIES:

• Responsible for the day-to-day handling and recording of all Incoming/Outgoing correspondences and documents including filing;
• Processing of correspondences from OPERATION and TECHNICAL/MARKETING departments;
• Maintain master corporate calendar of all all-hands events, conferences, holidays and vacations;
• Receiving incoming emails, faxes, respond appropriately and route correspondence to the appropriate department;
• Arrange executive travel, hotel and dining arrangements as needed;
• Develop and carry out an efficient documentation and filing system for both paper and electronic records;
• Assist in all incoming calls;
• Management of and custodian of office stationeries and supplies;
• Assist in the computation of general workers payroll (fortnightly);
• General administrative and clerical support to all departments;
• Any other tasks or special project which may be assigned by the management from time to time.

RESOURCE REQUIREMENTS:

• Minimum with G.C.E. ‘A’ level;
• Minimum 2 years’ experience as an Admin Assistant or in other secretarial position;
• Possess general administrative function and practices. Computer knowledge in Microsoft Words and Excel is essential;
• Good command of English is preferred.

RESPONSIBILITIES / AUTHORITIES:

• Plan production and delivery schedule, material ordering, manpower and machinery arrangement;
• Arrange / purchase of material for production of precast components;
• Prepare and maintain all production and inventory records;
• Monitor and control of Supervisors, activities, delivery and QEHS of products under his project
  Liaise with Clients and arrangement for the delivery of precast components;
• Attend and solve Client’s complaints;
• Ensure safety compliance, housekeeping, manpower and overtime of staff and workers;
• Demonstrate and provide full support to the safety personnel in accident prevention;
• Check sub-contractors’ work to ensure compliance with the Act and Regulations;
• Check and ensure safe lifting requirements is complied;
• Discipline subordinates for not observing safe work procedures as outlined in the HSE policy;
• Conduct regular on-job training and disseminate risk associated with any new job process or equipment and refresher;
• Attend all EHS walkabout, inspection, meeting and contribute to a safe working condition / environment;
• Assist in conducting and reviewing the environmental aspect impact, hazard and risk assessment whenever there is a change in process, methodology, material or machinery used or after an incident/accident;
• Ensure compliance of environmental, health and safety (EHS) measures at all time;
• Perform any other tasks which may be assigned by management from time to time;
• Comply the policy for fall prevention appropriate with the needs, activities and work at height risks;
• Commit to prevent falls from height incidents, comply with applicable legal and other requirements;
• Ensure that the policy for fall prevention is understood, implemented and maintained at all levels of the organization. The policy shall be reviewed periodically and amended as and when necessary;
• Ensure the safety and health of all employees or workers, as well as persons affected by their work;
• Ensure sufficient resources essential to establish, implement and maintenance of the fall prevention plan are made available so as to achieve its objectives.

RESOURCE REQUIREMENTS:

• Minimum 2 years’ experience in Precast Industry;
• Minimum with Degree in Civil / Structural Engineering;
• Preferable with enhanced Construction Safety Orientation Course certification or higher;
• Preferable with Work-at-Height certification or equivalent;
• Computer literate, preferable in Microsoft Office applications or equivalent.